Conference Info: 2025–2026

For Carleton Delegation Only

CCS organizes Carleton’s official delegation to CUSEC each year. This page collects everything you need to register, travel, and get reimbursed.

This page is updated as we receive more information from CUSEC officials and will continue to be revised as needed. Watch Discord & email for the latest details.

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Key Dates

  • Pre Sale Opens TBA
  • General Sale Opens TBA
  • Bus Travel Registration TBA
  • Hotel Booking Period TBA
  • Reimbursement Period TBA
  • CUSEC 2026 Conference TBA

Costs & Coverage

We aim to reduce individual costs through sponsorships and university support. Exact figures are announced once negotiated.

CUSEC Ticket
May or may not be partially covered (TBD)
Hotel (shared rooms)
May or may not be partially covered (TBD)
Group Transport (46 delegates)
Fully covered for 2025 (TBD)
Meals
Not covered

Accommodation

Hotel information is TBA — accommodation is arranged by CUSEC with a special conference rate available for a limited time. Details will be announced to all delegates once confirmed.

  • Delegates are responsible for finding their own roommates. Discord forums and CCS in-person events will help you connect with others.
  • Staying at the official hotel is not mandatory, but highly recommended by CUSEC for the best conference experience.
  • Special pricing will only be available for a set period; watch Discord and email announcements closely.

Group Travel

Group travel (school bus) from Ottawa to host city (TBD).

  • Depart/return times - TBD
  • Must submit travel interest form if using the group transport.
Group Travel Interest Form

Reimbursement

⚠️ Reimbursement details change every year depending on funding received. Nothing is finalized as of now.

Eligibility & Requirements

  • Must be a current Carleton student (any program).
  • Follow university/club policy (no alcohol, no misconduct).
  • Deadlines apply — late submissions may not be reimbursed.
  • Must be a CCS member.
CCS Membership Form

FAQs

Do I have to be CS or SE to join?

No. We welcome all Carleton students interested and passionate about tech.

How are spots allocated?

We use interest forms + participation signals to allocate fairly. Additional criteria may apply if demand exceeds capacity.

Can I arrange my own travel?

Yes, though no reimbursements are provided by CCS due to limited funding.

What if I miss a deadline?

Spots are time-sensitive. Missed deadlines may forfeit your place.

Contacts